A bad event website can drive away your visitors. Plus, if it’s not designed right, it can make you invisible when people search online for your event. And we all know a web designer can break the bank, so how do you get what you need at a price you can afford? With RegOnline, of course. You can build a great, visible, and free event website with the same type of simple skills you use in Microsoft Word and it’s easy to update all by yourself. This website can host your registration from and display your company information as well as any details about your conference, seminar, tradeshow or event.

You can create a simple or a fancy event website depending on your preference. Try picking from one of our templates or upload an image and choose a suggested color scheme that will automatically match your picture. Choose fonts, customize the layout or even change the code yourself, if you’re up to it. You’ll have a nice-looking website in minutes. The behind-the-scenes stuff will be just the way Google likes it, too, so your event will pop up at the top of search results.

Here’s what RegOnline helps you do with your website:

• Design and update your own event website without HTML knowledge
• Personalize it with your logo, colors, and branding guidelines
• Customize your event’s web address (URL)
• Receive a free listing on Active.com and other top event directories
• Integrate with social network profiles and social sharing
• Send targeted emails and track responses

With our custom template builder, you are the graphic design expert. RegOnline gives you a selection of many different professional templates so you can make every part of the website your own. No need for technical or artistic talents. You can pick from a number of header images or upload your own. Choose a classy, fun or artistic background from the ones we offer or add your own image. Our Theme Designer will automatically match with colors from your image and create a cohesive template. You can also pick from a number of color schemes that we recommend.

Basically, we’re handing you the reins to your web and graphic design. Nobody knows your event like you do and now you have the tools to make it look amazing. There’s no need to pay big bucks for artists and coders with our Theme Designer. It will only take a few minutes to have your site looking just the way you want it. The best part is that our custom template builder lets you customize more than just your website. Your emails, registration pages and landing pages will all be consistent and professional.

Here’s what you can do with our custom template builder:

• Choose a custom background, header and footer from our professional templates or your own pictures
• Add a color scheme, based on our suggestions or your own preferences
• Apply your favorite fonts
• Customize the site’s layout, including corner styles and content alignment
• Create a mobile version of your website automatically
• Design professional email templates to exactly match your website and registration pages

Everyone wants more attendees at their events, right? Well RegOnline has built some easy tools to get more people to see your event and sign up. On your event website will be a loud, yet cool-looking sign up button. Choose from many different colors and phrases so it looks exactly the way you want it to. Once clicked, that special button will send everyone directly to online registration. It couldn’t be easier to sign up participants for your event.

From there, you can spread the word through social networks, professional emails, and even on powerful event directories like Active.com, Eventful and Upcoming. You can do all of this right from your easy-to-use platform. There’s no need to visit all of those other sites directly, your event is automatically listed on these sites because we do it for you. Will all of these event marketing tools make a difference? Yes, and you’ll know it because you’ll be able to track visitors, sign ups and other key statistics to see what’s working the best.

Here’s what our event marketing tools help you do:

• Point your audience to your own event website link or registration page
• Get free listings on popular event directories with our event distribution feature
• Share your event on popular social networks
• Encourage your audience to share the event with their social networks
• Create powerful emails to send before, during, and after the event
• Track the effectiveness of all your event marketing

When you create an event, you need to reach both people you know and people you don’t. With our event distribution tools, you’ll easily be able to do both from one screen. First, you can spread the word to your network through email and social networks like Facebook. After that, you can choose to post your event on top event directory websites like Active.com, Eventful, and Upcoming. Thousands of people search for events like yours on these websites and you won’t have to worry about posting a listing on each directory to get seen by them. Our event distribution option is built into your RegOnline dashboard so that you can reach new attendees with a few words and one click.

Once your event is up and running on Active.com and the other directories, people will be able to find it in a few different ways. They can search for types of events or keywords and narrow the search down by dates and location. When your event appears at the end of that search, you’ve reached a new person in your target market. This means new sign ups, more revenue and a bigger community.

Here’s what you’ll get with our event distribution tool:

• Get a free listing on Active.com, Eventful, and Upcoming
• Make your event search-friendly in Google
• Write just one event description that will be automatically used by all the directories
• Choose the most appropriate category so you can reach the right people
• Enter keywords to offer more ways for people to find you
• Upload an image to make your listing stand out
• Click twice and watch your attendee list grow

Apps, widgets, tweets, shares, and tablets – what do they all mean? They’re just a bunch of weird, made-up words that say the consumer has much more access to and power over the brands they love. Customer engagement marketing, therefore, is a way for brands and companies like yours to interact with your powerful target audience rather than spam them. By using our software, you’ll talk to your audience through Facebook, Twitter, LinkedIn, email, mobile, and your website. As this conversation continues, you can track how it improves your number of attendees and return on investment.

Your main event is still most important, but engagement tools let you talk to your audience before and after the big show. Now you’re building a community more than an event. As for your attendees, they can make good connections before the event even starts, and after they’ll have a good way to follow up with people they met. This makes for a better and longer experience for everyone involved. And if your attendees have a great experience, you can almost bet on the fact that they’ll be back for your next event.

This is what our customer engagement marketing tools will help you do:

• Use Facebook, Twitter, and LinkedIn to talk to your target audience
• Offer mobile apps to improve attendee experience
• Create individual profiles for attendees to manage themselves
• Provide attendee directories so registrants can log in and make connections at any time in the event process

In today’s social networking world, people share things they like with the people they like. When someone signs up for your event, they can easily tell, peer-pressure, or brag to their friends by clicking on the Facebook, Twitter, and LinkedIn buttons. That will post your event on their profiles and more people will see it. This is the power of social media marketing for your event – you can turn your attendees into your promoters. For your event, this means more clicks, more participants, and more money.

But you don’t have to wait for your attendees to start sharing. You can start the social media process yourself right from the dashboard. Create a Facebook event without even going to Facebook. This event page will be just as important as any other type of marketing you do because you can invite friends and those friends can invite friends, and so on. People go to Facebook every day to check out what’s new in their network and your event will be pretty cool news that they’ll want to share on the world’s largest social network.

As for the other big ones, you can post your event to Twitter as an update with a link to your website. For LinkedIn, you can post your event details and link on your profile, your company’s profile, and even in relevant groups you have joined. Since Facebook, Twitter and LinkedIn are free to use, you’ll build more awareness around your event without spending a dime.

Here’s what you can do with our social media marketing solutions:

• Click to automatically create a Facebook event
• Tweet an announcement about your event on Twitter
• Post an announcement on your LinkedIn profile and in LinkedIn groups
• Offer easy buttons so that your web visitors and attendees can share with their social networks

Attendees come in all shapes and sizes. You have your typical registrants, vendors, exhibitors, speakers, members and maybe even the early birds. Since they’re all so different, you can make as many types of attendee groups as you need. You can even provide different sign-up forms and prices for each type once they state what category they fall under. And don’t worry about shuffling and sorting lists to organize all of them correctly. When people sign up, they’ll be automatically sorted into different lists. The whole attendee management solution is automated so you don’t have to spend precious time on data entry and problem solving.

Here’s what you’ll get with our attendee management solutions:

• Offer unlimited attendee types
• Automate information gathering with customized online forms
• Create a membership option for auto-renew, monthly, semi-annual, or annual renewals
• Allow your attendees to update their own information as changes occur
• View, sort, and print organized reports about your attendees
• Send automatic email responses when someone signs up
• Provide unique, editable, and searchable attendee profiles on your site

Want to make sure your attendees are happy? Give them an easy way to make new connections. With our attendee directories, you’ll help people connect with each other before, during and after your event. Offer the directory online for others to search and download, and have your staff print and post it at your event, too. Online, other attendees will be able to view contact information while logged in (otherwise, personal contact information will never be displayed to the public). Attendees can also choose to remain invisible altogether. They say it’s all about who you know and with this tool, your attendees will get to know more people and have a much more productive event.

Here’s what you can do with an attendee directory:

• Post it online for attendees to find the best connections
• Hide personal contact information from the public
• Offer search capability so attendees can find each other easily
• Export the directory to a PDF, excel file, text document, or more
• Print and share the attendee directory at your event

Maybe you run multiple events in a month or have lots of sessions planned for one event. Either way, you have to make sure your calendar stays organized. With RegOnline’s event scheduling feature, you can plan and design all of your events in one place. Even select a language, time zone, and country to make sure your event details stay local. Within one event, you can schedule as many agenda items as you need and customize the pricing and timing for each activity. All of your events and agenda items will appear in a single calendar for you to view.

Here’s what you get with our event scheduling calendar:

• Manage all of your events from one calendar
• Set timing for every session, meal, and presentation
• Choose your own time zone and language

Paper sign-up forms are bad for you, your attendees and the environment. And we hate complicated, ugly online forms. With our easy-to-use form builder, you’ll make perfect online registration forms for your event. You don’t have to be a coding wiz or an artist. With some basic Microsoft Word-type computer skills, you’ll be making registration forms in just minutes that area so user-friendly they’ll practically lead registrants by the hand through the sign-up process. When you create a registration form with us, you can link to it directly from your own event website. Easily match your brand and event colors on the form page. Or, pick from a number of our professional templates to make a great form in minutes.

We understand that every event is different and the information you need to gather from attendees is unique. With RegOnline’s form builder, you’ll be able to customize as many fields as possible to gather the right information. Also, set up as many types of registrations and discounts as you want. When your form is ready, it’ll process sign ups and payments securely online. You’ll be able to see each new sign up and track everything behind the scenes.

Here’s what you get with our online registration forms:

• Design a form page with your colors, logo, and professional designs
• Offer multiple types of sign-up options like groups, early-birds, or members
• Ask an unlimited amount of custom questions
• Add session attendance and send automatic sold out messages
• Create custom registration paths to customize each user’s registration experience

There are all different types of attendees who will sign up for your event. Some register in groups, some as individuals and others will be your exhibitors. To avoid mistakes like asking a group if it is male or female or offering an early-bird special the morning of the event, you can build custom registration paths for your registrants. In other words, you can ask people specific, relevant questions depending how they answered previous questions. This makes for a better registration process because registrants won’t be asked unnecessary questions and you get all the information you need.

After you determine prices for each attendee type, you don’t have to worry about registrants over or underpaying. The form will automatically update the price depending on how each person answers the attendee type question. With this feature, you’ll gather the right information and the correct payments.

Make the process easier for you and your attendants with these custom registration path features:

• Build as many registration paths as you need
• Offer private links for special registrants
• Collect the correct payments for each attendee type
• Gather specific data points depending on attendee type
• View and segment reports
• Save time for yourself and your attendees

If you need to get registration going for your event but have no idea what to ask or how to get started, we make it easy. Browse some sample registration forms (below) that have been created by event organizers just like you. And when you’re ready to get going with your own form, RegOnline offers a basic package of questions that are standard on the average registration form. From there, you can choose from a list of additional questions to add to your form, with the option to make them mandatory to answer. If we don’t have a question that you need to ask, simply create a custom question in one simple step. You won’t have to learn HTML or graphic design to make a snazzy yet fully functional online registration form.

Thousands of event organizers have used RegOnline to create easy, user-friendly online registration forms. It usually takes less than an hour to get the form up and running online, ready for your registrants. To get some good ideas, here are a few sample registration forms that have been created by people just like you:

The first day of every event is crazy. No matter how organized an event, your staff will be running around solving problems. With self-service kiosks, walk-ins can register and pay securely entirely on their own. Attendees who already registered can also check themselves in at these kiosks. There’s no need for manual processing by you or your staff – use that time for more pressing issues. Any type of attendee can register, pay, and check in right from your convenient kiosks.

For attendees that like the personal touch, they can chat with you and your staff while you quickly scan the barcodes on their name badges to check them in. These barcodes also allow you to track who’s onsite, which sessions people are attending, and who didn’t show up at all. By scanning a barcode on an attendee’s name badge, you can automatically update the person as a lead, as well. With all of these systems working together, your staff can focus on the more human stuff and let RegOnline do all of the manual work. You’ll notice less lines and a more efficient event. You’re going to look good.

Self-service kiosks and easy check-in tools will help you:

• Automate the registration, payment, and check-in process for walk-in attendees
• Scan barcodes to check-in registered attendees and add them to the lead capturing system
• Reduce lines and staffing requirements
• Track all attendee activity online in real time

Badges are not just badges anymore. Well, they are, but they can be powerful check-in tools and even branded to match your event. With RegOnline’s badge maker, you can design your own badges online. Create different badge designs depending on the attendee type and add as little or as much information as you want.

With the badge maker, there’s no more manual entry for you or your staff to mindlessly tackle. Simply click on the fields you want to include on the badge – as straightforward as name and company or as complex as allergies and dietary needs. Once you have set up your templates, the name badge will automatically pull the necessary information from registration.

This all takes place when you are logged in to your RegOnline dashboard. You can choose from 20 different layouts, add a logo or picture, and add text anywhere on the badge. It’s easy to use and you can save all of your different badge types online for future use. When attendees checks in at your event, you can print their badges instantly and the included barcodes will allow you to keep track of their activity from within the RegOnline system. The stress from creating badges is eliminated and that little piece of paper can now act as a type of GPS anytime you need to find (or find info about) an attendee.

This is what you can do with RegOnline’s badge maker:

• Create multiple badge templates depending on attendee type
• Choose from 20 different badge layouts
• Point and click to add new text, images, auto-updating fields, and barcodes
• Match badges with your event branding
• Scan and track your participants from check-in to lead generation

Money is dirty – literally. You don’t want to be carrying around huge cash and check folders, do you? And it’s really not all that safe to be walking around with that kind of dough. With RegOnline, you no longer have to touch the cash. Online credit card processing collects and stores your event payments online—it’s fast, secure and keeps you liability free. Not only will you be able to accept all major credit cards, but also e-checks, payment installations, PayPal, wire transfers and more.

Each transaction with be protected by multiple layers of security because our company is Payment Card Industry (PCI) Level 1 compliant. Don’t mind the lingo; just know that we meet the security requirements for the highest tier in the industry, Visa’s exclusive club of payment processers. All of your data remains private and payments are 100% safe from hackers. Let us worry about the security and payment collection, so you can focus on your events and attendees.

Online payment processing also provides you with flexible payment options for your attendees. You can choose to accept partial payments, set up and track payment plans, or just collect payments at the event. This flexibility will allow you to capture a wider range of attendees, and the best part is you just need to click a few buttons on your dashboard to get your online credit card processing system up and running.  You can start collecting payments today.

Here are our payment processing features:

• Accept all major credit cards, purchase orders, checks, wire transfers and PayPal payments
• Offer partial payments, on-site payments, and payment plans
• Use our merchant account or your own
• Process transactions at the highest level of security in the industry
• Improve accounting processes by generating invoices, refunds, revenue reports, and more in real-time

Event coordinators appreciate when a new attendee signs up, but who has time to thank each one? And who has the resources to remind each person when the event will take place? With RegOnline, all of your event communications will be automated. You’ll choose some standard emails for thank you notes, reminders and whatever else you want. These emails will be sent instantly based on triggers you designate. From there, you can sit back and make yourself a cappuccino because you’ve saved hours and your attendees still got all the information they need.

You can also choose to personalize these automatic emails. For example, set up your emails to address attendees using their first names. With this custom merge field feature, you can pull any piece of information from the registration system and add it to your communications. This adds the personal element without requiring hours of manual work on your part.

Also, add any event details automatically. Let’s say you are running multiple events in the next month. You can include specific event details in the email depending on which event a person registered for. This way, you stay organized and your attendees get the information they need.

Here’s what you can do with our automated email responses:

• Send custom registration confirmations and thank you emails
• Automate reminders, follow-ups, and announcements
• Segment and organize your lists
• Personalize the emails by automatically pulling information from the sign up data
• Add specific event details to make sure you give your attendees the correct information

Down with copying and pasting, banging away at your keyboard! You’ll be sending fancy and smart event invitations in minutes with RegOnline. First, you can upload your list of contacts into the system so you don’t have to waste time cutting and pasting. Submit as little or as much information as you want, from just email addresses to names, contact information, and more. Our software will automatically pull the information together and you’re ready to start designing your invitation.

Pick a title and subject line for your email. We love our software, but it’s not known for its imagination – so a catchy subject is up to you. After you fill out a few more lines, it’s time for some graphic design skills to kick in. RegOnline will automatically suggest a template to match your website’s registration page. This way, your event will be sending one professional, consistent message. Next you’ll begin to write the words that will grab the attention of your audience. You can create your own message or pick from a number of templates that are already written for you, including event reminders and early bird specials.

It’s as easy as that! Send out your emails and track their success from opens to clicks and registrations. If you know what works, you’ll better understand your audience and be able to send more targeted follow ups. We give you the HTML, graphic design, and targeting tools so you can get more people to sign up for your event.

Here’s what you get with our event emails:

• List import tools so you don’t have to copy and paste addresses
• Templates that automatically match your website’s registration page
• Content recommendations that help you through the emailing process
• Analytics that help you track the effectiveness of your emails

Thank you and reminder emails send automatically

It’s way easier and cooler to manage an event with a mobile event management system. Now you don’t have to fire up a computer to access your RegOnline dashboard, all you have to do is grab your smart phone or tablet. You can access up-to-date registration numbers as they come in and manage event schedules while you’re on the move. And once the event starts, you can even check in attendees right from your phone with just a touch of your finger. After all that, take the pulse of your event with mobile event management reports and charts. It’s convenient, accessible and can all be carried around in your pocket.

Here’s what you can do as an event organizer with our mobile tools:

• View upcoming event listings
• Get up-to-date stats on registrations, check-ins, and cancellations
• Check in attendees with one click
• Manage event schedules and session attendance in real-time
• Access individual attendee information and schedules

On the other side of the equation, attendees can sign up for your event right on their smart phones or tablets. When you design your registration form and event website, a mobile version will be automatically created. This gives your audience a chance to register from anywhere in the world, at any time. With mobile registration, you’ll boost registration numbers because you’re offering an easier way for people to sign up. Also (and simply put) you’ll have the cool factor of offering the latest, best technology to register.

Here’s what attendees can do with your mobile tools:

• View your mobile-ready event website and registration form
• Register and pay from anywhere at any time
• Take surveys during or after your event

We all know there’s a lot of stuff to keep track of when you host an event. And the boss loves to see pretty charts and graphs. With RegOnline’s online event reports, you can toss the clipboards, recycle those old paper tracking systems and present nice clean reports. Event organizers can easily build standard or custom reports and share them with just a link. You can run all of the necessary financial and accounting reports right from the dashboard. The data is automatically updated in real-time so that you’re always on top of your event’s status. Also, RegOnline integrates with other systems so that you won’t have two different data sets.

You can track registration and payment information as it comes in. You can even run travel and lodging reports and pull together all the financials you need. When you’re done customizing your reports, you can download them into a PDF, text file, excel file, and a few more formats, or just email them as links. With RegOnline, you can just hit a few buttons, then view and share all of your event’s necessary information.

Here’s what you’ll get with our online event reports:

• View standard reports on attendees, financials, lodging, and more
• Create custom reports to match your business needs
• Share them in real-time with a simple web link
• Export to PDF, text, excel, CVS, or XML documents

Your event may last for one day or one week, but you can now extend the life of your event online. With RegOnline and Pathable, you can create your own social network for the event. Attendees, sponsors, exhibitors, and speakers can build profiles and connect with others before, during, or after the event.

When someone registers, they will be asked to join the social networking community. Once they set up a profile and picture, they’re ready to start making valuable connections. People can create interest-based discussion groups and build personal schedules after viewing session information. With a special recommendation feature, your attendees will be provided with suggestions about who to connect with. This helps build more relationships and provides a better experience for all involved.

For you as the event organizer, this social network can be fully customized to match the look and feel of your website and brand. You can also bring more value for your exhibitors and sponsors by offering virtual booths for attendees to view. Functionally, it’ll be easy for you to manage and track important metrics for your event’s social network.

Here’s what your event’s social networking community will include:

• Rich, attractive attendee profiles
• User-created discussion groups
• Personalized session schedules
• Mobile networking capability
• Recommendation system to help attendees make better connections
• Customized and installed by RegOnline

The best way to know if your event was a success is to ask your attendees. With our online event survey builder, you easily create custom surveys that include anything from a multiple choice question to a rating system to paragraph-long responses. You have control over whether your questions are required or optional. That way, you can get the information you absolutely need and gather even deeper responses.

When your survey is created, send it out to your email list automatically. Once your attendees receive and fill out the survey, you’ll be able to track all the responses and necessary statistics with easy-to-read reports. With all of the responses organized and updated in real-time, you can focus on making decisions rather than data entry.

This is what you can do with our online event survey builder:

• Create and customize an unlimited amount of questions
• Choose to make questions required or optional
• Send out event surveys automatically to your attendees’ emails
• View and analyze detailed reports, graphs and charts
• Focus on decision-making rather than number crunching

No matter how good the food or speakers, capturing leads will always be one of the most important parts of an event for organizers and exhibitors. Bosses want to know how attending a tradeshow or event will impact sales and attendees want to build some new, cool partnerships. With RegOnline’s lead retrieval system, your exhibitors will be capturing leads quickly and effectively through a hand-held, smart phone device.

Your exhibitors won’t have to stack up wads of business cards anymore because they can simply scan the name badge of an attendee. Once the lead is captured, exhibitors will get access to that person’s contact information. If the attendee has been using the Pathable social network for your event, exhibitors will get access to all of the activity and information there as well. All of that valuable data will be securely stored on the device at the event and exhibitors will be able to access the lead information from the time of capture to sales follow up.

The lead retrieval system includes:

• Mobile access
• As many Blackberry devices as needed for your event
• Easy Bluetooth barcode reader
• Real-time data that can be viewed and exported via the web into Excel or text format
• Custom question and note creation
• Quick print to optional Bluetooth printer
• Usage training prior to the event and support during

Events are great and we love them, but they can definitely be expensive for everyone involved. With RegOnline, you can run a virtual event to cut costs or to support your live event. For your attendees, not having to book a flight and hotel can save a lot of money. For you and your organization, not having to book a venue and bring staff on-site could mean big savings.

For that, we have an online meeting and virtual event tool that you can use. Your attendees can sign up and pay online and then simply log in to view your presentations, while speakers can present from anywhere in the world. Also, your attendees can come and go without having to open creaky doors or face those awkward stares.

Online meetings and virtual events can help you:

• Save money for your business and your attendees
• Host presentations online
• Integrate with common web meeting platforms
• Process live and virtual registrations in one place
• Track live and digital information in one reporting system